Payroll

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People Center

Change Employee(s) Wage Type

In Payroll, go to People Center Team Members

To change the pay category:

  • Select the employee(s)
  • Click “Action”
  • Click “Update Pay Category”
  • Fill out the form
  • Once finished, click “Update”

Make Employee Inactive

In Payroll, go to People Center Team Members

To make an employee inactive:

  • Select the employee(s)
  • Click “Action”
  • Click “Make Employee Inactive”
  • Fill out the form
  • Once finished, click “Update Record”

Hire a New Employee

In Payroll, go to People Center Hire and Onboard

On this page there with be 3 sections:

  1. General Information 
  2. Financial Data 
  3. Settings

To hire an employee:

Stay on “General Information” Fill out each tab that has an asterisk (*) Click “Next” once finished with this page This will take you to the other section “Financial Data” Fill out each tab that has an asterisk (*) Click “Next” once finished with this page Fill out this page Once finished, click “Save Team Member” on the left underneath “Settings”

Earnings

Send Record Back to HR

In Payroll, go to Earnings Unpaid Hours Worked

To send a record back to HR:

  • Select a record
  • Click “Action”
  • Click “Send Back to HR”
  • Fill out the form
  • Click “Submit” when finished

 

Pay an Employee Commission

In Payroll, go to Earnings Commissions

To pay commission:

  • Click “Enter Commission”
  • Fill out the form
  • Once finished, click “Save and Continue” to pay another employee commission or “Save and Close” to stop

Pay an Employee Bonus

In Payroll, go to Earnings Bonus

To pay a bonus:

  • Click “Enter Bonus”
  • Fill out the form
  • Once finished, click “Save and Continue” to pay another employee commission or “Save and Close” to stop

Deductions

Deduct Money from Employee

In Payroll, go to Deductions → One-Time Deductions

To deduct from employee:

  • Click “One-Time Deductions”
  • Fill out the form
  • Once finished, click “Save and Continue” to pay another employee commission or “Save and Close” to stop

To recur a deduction:

  • Go to Deductions Recurring Deductions
  • Click “Recurring Deductions”
  • Fill out the form
  • Once finished, click “Save and Continue” to pay another employee commission or “Save and Close” to stop

Submit an Application for a Loan

In Payroll, go to Deductions → Loans

To apply for a loan:

  • Click “New Loan Application”
  • Fill out the form
  • Once finished, Click “Submit Application”

Approve or Deny a Loan Application

In Payroll, go to Deductions → Loans

To approve a loan application:

  • Select the application(s)
  • Click “Action”
  • Choose either “Manager Approval”, or “Admin Approval”
  • Fill out the form
  • Click “Update” when finished

Hospitality

Distributing Tips

In Payroll, go to Hospitality Tips Distribution

To distribute tips:

  • Select either “One-Time Tips” or “Recurring Tips”
  • Fill out the form
  • Once finished, click “Save and Continue” to create another tip or “Save and Close” to stop

Distributing Service Charge

In Payroll, go to Hospitality Tips Distribution

To distribute Service Charge:

  • Select either “One-Time Service Charge”, “Recurring Service Charge”, “Service Charge By Hours Work”, or “Service Charge By Department”
  • Fill out the form
  • Once finished, click “Save and Continue” to create another tip or “Save and Close” to stop

Paysheet Advances

Edit an Employee(s) Payroll Profile

In Payroll, go to Paysheet Advances Team Members

To edit an employee’s payroll profile:

  • Click the name of the employee who will be edited
  • On this page, you will be in the “Settings” tab
  • Make changes to your preference
  • Once done, click “Update”

Change an Employee(s) Salary

In Payroll, go to Paysheet Advances Team Members

To edit an employee’s salary:

  • Click the name of the employee who will be edited
  • On the left side, there are 16 tabs to choose from
  • Click “Salary and Wages”
  • Click “Change Daily Wages”
  • Change the salary
  • Click “Insert Salary” when finished

Add Salary Disbursement

In Payroll, go to Paysheet Advances Team Members

To edit an employee’s salary:

  • Click the name of the employee who will be edited
  • On the left side, there are 16 tabs to choose from
  • Click “Salary Disbursement”
  • Click “Add Salary Disbursement”
  • Fill out the form
  • Once finished, click “Submit”

Give an Employee a Salary Advance

In Payroll, go to Paysheet Advances Team Members

To give a salary advance:

  • Select the employee(s)
  • Click “Action”
  • Click “Update Advance”
  • Fill out the form
  • Once finished, click “Update”

Process to Execute Paysheet Advances

In Payroll, go to Paysheet Advances Process Advances

  1. Process Advances
  • Filter options
  • Click “Submit Sheet”
  • Review to make sure data is correct
  • Click “Save Paysheet”

This takes you to Draft Transactions

  1. Submit Draft Advances
  • Select the drafted advance record
  • Click “Action”
  • Click “Submit Paysheet”
  • Review to make sure data is correct
  • Once finished editing, click “Submit Paysheet”

This takes you to Submitted Transactions

  1. Execute Paysheets
  • Select the submitted advance record
  • Click “Action”
  • Click “Execute Paysheets”
  • Fill out the form
  • Click “Execute Advances”

Paysheets

Process to Execute Regular Paysheets

In Payroll, go to Paysheets  Process Paysheet

  1. Process Paysheet
  • Filter options
  • Click “Submit Sheet”
  • Review to make sure data is correct
  • Click “Save Paysheet”

    2. Submit Draft Paysheet

  • Go to Paysheets  Draft Paysheet
  • Select the drafted paysheet record
  • Click “Action”
  • Click “Submit Paysheet”
  • Review to make sure data is correct
  • Once finished editing, click “Submit Paysheet”

    3. Execute Paysheets

  • Go to Paysheets Submitted Paysheet
  • Select the submitted paysheet record
  • Click “Action”
  • Click “Execute Paysheets”
  • Fill out the form
  • Click “Execute Paysheet”

Approve/Deny Payroll Changes

In Payroll, go to Paysheets Paysheet Changes

To approve/deny payroll changes:

  • Select the payroll change record
  • Click “Action”
  • Click “Approve Changes”
  • Fill out the form
  • Once finished, click “Update”

Update the Date when Processing a Paysheet

In Payroll, go to Paysheets  Paysheet Changes

To update the date when processing a paysheet:

  • Select the paysheet
  • Click the Update Period button
  • Select the correct starting date
  • Select Paysheet Cycle
  • Once finished, click “Update”

Add Allowances and Deductions on a Draft Paysheet

In Payroll, go to Paysheets  Draft Paysheets

To Add Allowances and Deductions on a Draft Paysheet:

  • Select the paysheet
  • Select the employee(s)

If you are adding an allowance:

  1. Click "ALLOWANCES"

  2. Click "Add One Time Allowance" or "Add Recurrent Allowance"

  3. Fill out the form

  4. Once done click, "SAVE & CLOSE"

If you are adding a deduction:

  1. For deductions, click "DEDUCTIONS"

  2. Click "Add One Time Deduction" or "Add Recurring Deduction"

  3. Fill out the form

  4. Once done, Click "SAVE & CLOSE"

Removing Employee(s) from Paysheets

In Payroll, go to Paysheets  Draft Paysheets

To Remove Employee(s) from a Paysheet:

  • Select the paysheet
  • Select the employee(s)
  • Click "Action"
  • Click "Remove Employee From Paysheet"
  • Click the "Confirm Deletion" field
  • Click "Delete"

Settings

How to Update Payroll Cycle Duration

In Payroll, go to Settings  Payroll Settings

 

To update Payroll Cycle Duration:

  • Click "Payer Settings"
  • Navigate to the Payroll Cycle
  • Click "EDIT"
  • Navigate to "Payroll Schedule"
  • Select the Payroll Cycle Duration
  • Once finished, Click "UPDATE"

 

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Onboarding

Onboarding a New Team Member

In the HR Admin, go to Onboarding -> New Team Member

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